Room Bookings

Note
  • For Facilities Rental visit website
  • To reserve classrooms email Classroom Reservation
  • To reserve 3F.34 SmartLab & 3F.36 MediaLab & 3F.43 CoLab email Karina D’Ermo
  • To learn more about SETUP requests; please scroll down, it is part of ‘Event planning TO-DO-LIST’.
  • To book Meeting Rooms, Activity Areas, Theatre*, 5C Gallery walls, exterior spaces email Room Bookings
  • Outlook Calendar can be used to send meeting invitations as well.

*Theatre schedules have priority over any other bookings. Room capacity is 180 seats. Theatre Reservation Form needs be filled out, which can be found at Online Requests, Forms & Documents.

Meeting Rooms Capacity Media
1H.1A Meeting Room 20 Smart Board
2E.3 Student Services 10 Smart Board
3E.8 Meeting Room 15 None
3H.4 Meeting Room 20 to 25 Smart Board
4A.1A Meeting Room 15 Smart Board
4B.6 Meeting Room 18 to 22 Smart Board
4C.1 Amphitheater 100 to 134 Projector
5B.13 Board Room 30 to 40 Projector
5B.15 Kitchen – –
5B.16 Multipurpose Hall 250 None
5E.14 AV Room 4 None
7C.5 Rose Lounge 24 to 30 Smart Board
8A.2 Meeting Room 10 to 15 None
Activity Areas Standing Cap. Seating Cap.
2C.17 Oliver’s 150 65
2F.4 Conrods 540 230
3C – Cafeteria 800 340
Upper Atrium: Escalators 110 50
Upper Atrium: Theatre 730 310
Lower Atrium – –
2E court yard can be closed during the summer for the mallard ducks family.
  • Court Yard – 2E Gazebo
  • Court Yard – 2F.4 Conrods
  • Court Yard – 2H Labs
  • Court Yard – 3C Cafeteria

Please keep the grounds clean during and after the event.

  • Grounds – EAST (Atwater)
  • Grounds – WEST (Wood)

Please make sure that the wall paint or plaster are untouched.

  • 5C – Art Gallery (east)
  • 5C – Art Gallery (west)

Event planning TO-DO-LIST

click here to download

  • Event information:
      • Where is the event located?
      • What type of an event is?
      • What time is the event at?
      • Will it be open to students, Dawson community and/or Public?
      • Who are the organizers (person, organization)?
  • Setup requests:
      • P&F setup (on one work order):
            • What is the event?
            • What date is the event?
            • What time does the event start at and finish at?
            • What time is the setup required for?
            • What room is the event in?
            • Lists items you need (number of chairs, number of tables, tablecloths, podium, easels, etc.)
            • Indicate how you want chair(s) and table(s) setup (Attach diagram, if needed).
      • Cleanup & take down (work order):
            • What time is the setup required for?
            • Is the time reserved and specified in the room booking request?
      • AV or IST support (work order):
            • What time is the setup required for?
            • Is the time reserved and specified in the room booking request?
  • Food services:
      • Please go to website to learn more about the catering options.
  • Liquor permit – Letter request:
      • Please submit (faculty & staff ONLY)
            • Person’s name
            • Department or organization
            • Event name
            • Date
            • Time
            • Location
      • The letter, Reunion Permit Form and a sample of the form will be emailed to you. If you would like to have a printed version, please let us know.
      • To process the application on time, the Régie des alcools, des courses et des jeux must receive your request at least 15 days before the date of the event. For more information, please go to www.racj.gouv.qc.ca
  • Liquor permit – Security guard:
      • When a liquor permit is involved, it is required for a security guard to be present especially when it is an open area. The security guard is $35/hrs for 4 hours minimum.
      • Please confirm if you have;
            • a budget to charge it to
            • pay directly to P&F
            • it is included with the other fees on the invoice
      • Please send a work order
            • Start and end time of the event
  • Extra Security Guard Required:
    • Events with liquor permit.
    • Events planned overnight.
    • Events & shows ending after 19:00 at the Theatre.
    • Events ending after 17:00 on Saturdays & Sundays .
    • Any events during the week (mon-fri) between 7:00-23:00
          • No extra security guard is required.
          • Regular day guard will be present.


Last Modified: March 28, 2017